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Privacy Policy

Last updated: 12/4/2025

Privacy Policy

Last updated May 23, 2025

This Privacy Notice for Ninjahire, LLC ("we," "us," or "our"), describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you:

  • Visit our website at https://ninjahire.co, or any website of ours that links to this Privacy Notice
  • Use Ninjahire - An AI talent platform to enable enterprises, talent solution providers like RPO's and MSP's (Managed Service Providers in Contract/contingent labor programs), Staffing Companies and Independents along with Jobseekers to address the need to hire with best candidate experience.

Summary of Key Points

This summary provides key points from our Privacy Notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.

What personal information do we process?

When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the Services, the choices you make, and the products and features you use.

Do we process any sensitive personal information?

We do not process sensitive personal information.

Do we collect any information from third parties?

We may collect information from public databases, marketing partners, social media platforms, and other outside sources.

How do we process your information?

We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.

In what situations and with which parties do we share personal information?

We may share information in specific situations and with specific third parties who are sub-processors to us to analyze and process data.

How do we keep your information safe?

We have organizational and technical processes and procedures in place to protect your personal information.

What are your rights?

Depending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.

Table of Contents

1. What Information Do We Collect?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include:

  • Names
  • Phone numbers
  • Email addresses
  • Mailing addresses
  • Job titles
  • Usernames
  • Passwords
  • Contact preferences
  • Contact or authentication data

2. How Do We Process Your Information?

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

  • To facilitate account creation and authentication
  • To deliver and facilitate delivery of services
  • To respond to user inquiries/offer support
  • To enable user-to-user communications
  • To request feedback
  • To send you marketing and promotional communications
  • To evaluate and improve our Services
  • To comply with our legal obligations

3. When and With Whom Do We Share Your Personal Information?

We may share your personal information in the following situations:

Business Transfers

When we sell or negotiate sale of our business or assets through a merger, acquisition, or sale of assets of our company or a subsidiary.

Service Providers

With service providers who are sub-processors to us to analyze and process data. This is for analyzing and processing data to provide you with the best possible experience on our platform. Our sub-processors are:

  • Google Cloud Platform
  • Amazon Web Services
  • SendGrid
  • Twilio
  • Mixpanel
  • Azure
  • Sentry

ATS Systems

Like (JobDiva, Bullhorn, etc.) who are in the business of providing talent management solutions to our customers to which we are integrated to get the jobs listing for our customers and post back application data back to ATS.

VMS Systems

Like (Beeline, Coupa, SAP Fieldglass, etc.) who are in the business of providing VMS solutions to our customers to which we are integrated to get the jobs listing for our customers and post back application data back to VMS.

The data shared with ATS and VMS are very specific to your consent for specific Jobs that you are applied for and nothing beyond that, which includes your consent.

We do not share your personal information with any other third parties without your consent, except as necessary to provide you with the Services.

With Your Consent

For specific jobs or opportunities that you applied and expressed interest for the job listings posted by our customers, who post their jobs listing on our platform or through customers ATS and VMS systems.

4. Do We Use Cookies and Other Tracking Technologies?

We may use cookies and similar tracking technologies to collect and store your information. We use these technologies for:

  • Maintaining the security of our Services
  • Preventing crashes
  • Fixing bugs
  • Saving your preferences
  • Assisting with basic site functions

5. How Long Do We Keep Your Information?

We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law.

6. How Do We Keep Your Information Safe?

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process.

7. Do We Collect Information From Minors?

We do not knowingly collect data from or market to children under 18 years of age.

8. What Are Your Privacy Rights?

You have the right to:

  • Review your personal information
  • Change your personal information
  • Delete your personal information
  • Object to processing of your personal information
  • Request restriction of processing your personal information
  • Request transfer of your personal information
  • Withdraw consent

9. Controls for Do-Not-Track Features

Most web browsers include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected.

10. Do United States Residents Have Specific Privacy Rights?

If you are a resident of the United States, you are granted specific rights regarding access to your personal information.

11. Do We Make Updates to This Notice?

Yes, we will update this notice as necessary to stay compliant with relevant laws.

12. How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may contact our Data Protection Officer (DPO) by:

  • Email: ppatlola@ninjahire.co
  • Phone: +1-512-963-3956
  • Post:
    Ninjahire, LLC
    Data Protection Officer
    4328 Trinity Woods St
    Leander, TX 78641
    United States

13. How Can You Review, Update, or Delete the Data We Collect From You?

You have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please fill out and submit a data subject access request.